This version of WP brought a couple of features that will not only save you time with your scheduling process, but it will also help you get an idea who is coming to rehearsal prepared!
File Access Reporting
WP is now keeping track of who is accessing files you have uploaded. This is important for two main reasons:
CCLI Rehearsal License Reporting
If you have a CCLI Rehearsal License, you are required to report the number of unique accesses (stream or download) of song files covered under the license. To make this super easy, we’ve created a page that allows you to easily see download counts, per song, for a specific time period.
This can be accessed from the Library >> Files Library menu option. Click on the File Access Reports sub tab and select your date!
General File Access Reporting
The other File Access Report we created, called the “General File Access” view, will list all the files accessed, including the user that accessed it, the date/time of the access, and how they accessed. You can even filter the search for results by time period, user, related song, and file name. It’s a great way to slice-and-dice the data to see who has accessed what!
Song File Access Reporting
And finally, we put the File Access Report info on the Song Details window. So, if you really want to know which members of your worship team have streamed or downloaded the important files in preparation for rehearsal, you can easily see this by clicking on the song title in the worship flow (or anywhere in the site), then clicking on the File Access tab.
File reports are only visible to Planners with security level 1 (worship editors) or higher.
Remembering Text from Assignment Emails
Several weeks ago, we added a “previously sent messages” selection field for sending messages to people from the Worship Flow page. With version 4.3.0, we added that same capability on the People Schedule page. We know that many people have been using Notepad or other text editors to copy/paste standard messages they send to various teams. With this feature, you can keep Notepad closed and just select your previously sent message!