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Who Is Actually Viewing the Worship Plans?

Man with guitar in front of computer

You’ve prayed, planned, and shared the worship flow with your team in WorshipPlanning.com.  But now you want to know who is actually looking at the plans ahead of time.  Hopefully it is evident by how prepared your team members are when rehearsal comes.  But there certainly are times when you’d like more concrete information before rehearsal.  Well, now you can know. Right on the worship flow editor page in your WorshipPlanning account there is a “view count” that looks like this:

Screenshot of view count on the worship flow page.

When you click on the icon, it shows you a list of the viewers.  This more-detailed information is only available to those with the ability to edit the worship flow.

Notice at the top of the window there is an option to be notified the first time a person views the worship flow.  Notifications can be sent via email or text.  We have more information about all this in an article on our Support Center, including when we don’t count views.  Be sure to check it out!

Get Feedback with “Likes”

As a small feedback mechanism, we’ve added the ability for your team members to “like” a worship flow that you’ve shared with them. The “thumbs up” icon on the worship flow page shows the number of likes for that service

You, as well as anyone else that can see the worship flow, can see who else has liked the flow. Exactly how this feature is used is up to you. For example, it could be a great way for your team to a give you an acknowledgement that they have everything they need and have begun practicing.

Merry Christmas!

We just wanted to take a quick moment to wish you a Merry Christmas, and to say Thank You! God blesses your congregation every week through you. And there is no doubt that through you God blesses us, as well.

Our prayer is that no matter how busy the Christmas season may be, none of us lose focus of Jesus.

Merry Christmas!
-tom and the worshipplanning.com team

Multiple Accounts – Made Easy

Young family sitting on couch sharing a laptop.

Do you manage multiple WorshipPlanning.com accounts?  Perhaps you are a parent that manages your account as well as the accounts of your children that serve at church.  Or maybe you serve at more than one church that uses WorshipPlanning.com.  Either way, you’ll appreciate a recent update that makes it easier to get into the right WorshipPlanning account.

Here’s what you do:  First, ensure each account has the same primary email address and password (in the past WorshipPlanning did not allow this, but now it does).  You can change your primary email and password on the Profile page, which is under the “account” menu option when you log in.  Of course, the password should be something secure and not easy to guess.

With email addresses and passwords being the same across all accounts, the next time you log in you’ll be presented a list of accounts that match those credentials.  Just click the one you’d like to log into, and you’re on your way!

By the way, if you share an email address with someone else and need to prevent that person from accessing your account, simply make sure your password is different from the other account.

One last note, if you manage the account for another person, but that person wants to receive notifications at a different email address, you can add that email address as a secondary email.  That way, notifications will go to you and the person whose account you are managing.

Integration with LifeWay Worship

 

LifeWay Worship and WorshipPlanning

We are excited to partner with the great folks at LifeWay Worship, in a manner that greatly benefits you. For those not familiar, LifeWayWorship.com is a fantastic musical resource with a full array of assets from instrumental parts to accompaniment tracks and media. By creating a free account in LifeWayWorship.com, you can search, purchase, and download song assets to help you and your team prepare for worship.

The developers at LifeWayWorship.com and WorshipPlanning.com worked hard to connect our two powerful online resources.  Prior to this integration, it was a multi-step process to get music assets from your LifeWay Worship account into your WorshipPlanning.com account, and then out to your team members.  But now, it’s as easy as clicking “Send to WorshipPlanning.com” in your LifeWay Worship account.

Send Music to WorshipPlanning.com

For the “Send to WorshipPlanning.com” options to be available, you must first authorize LifeWay Worship to connect to your WorshipPlanning account.  But once that is initially done, the authorization will be remembered.

When music files are sent to your WorshipPlanning account, they are either adding to an existing song as a new “arrangement”(if the song exists), or a new song is created in your library where the files will be attached.  Once the files are there, the process of sharing that information is the same as any other song in your Songs library.  Just include the song in your worship flow plans, and your team members will have easy access to the LifeWay Worship files.

ProTip: You can designate each file to be associated with one or more specific “roles”, which will make it even easier for your musicians and vocalist to find the right files for them.  Check out our support article on how to do this.

 

 

 

New Feature: Song Arrangements

Arrangements Icon

Song Arrangements

 

For years, churches using WorshipPlanning.com had to create a separate song in their library to accommodate various arrangements.  With the release this morning of version 5.6 (a free and automatic update for all users), handing song arrangements has become much easier and organized.  Plus, we gave the Song Details and Song Edit pages a nice facelift.

First, let’s take a look at the new Edit Song window.  The fields above the row of tabs are song data that apply to any

Edit Song Dialogand all arrangements (including the “default arrangement), which every song as.  Just click in these fields to edit them.  We also added a couple new fields like “Artist” and “Meter”.  Now notice the new green “arrangements” tab on the left.  When clicked, it will expand from the left edge to allow you to add, delete, rename, and select arrangements.  As you select different arrangements, the information below the tabs changes to show you info specific for that arrangement.  By the way, when you create a new arrangement, it starts with all the data from the “Default Arrangement”.

 

Selecting Arrangement In Worship FlowWhen adding songs to your worship flow, the arrangement selection comes after you’ve add the song.  Once the song is added, if you need to select an arrangement other than the default, click the arrangement icon next to the name song name.  This is also how you can add a new arrangement on-the-fly, if you need.

 

 

 

 

 

The selected arrangement name will show in the worship flow directly under the song title (including in MyWP and all printouts).  If the “default arrangement” is selected, no arrangement name will show.Arrangement Selected

 

For those wanting to clean up separate songs that need to be moved into an arrangement “family”, we’ve added a way to merge songs on the Songs Library page.  Simply click the checkboxes next to the songs you wish to merge, then go to the actions menu option and select “merge songs”.  You’ll be given further instructions at that point.

We hope you enjoy this new feature and look forward to any feedback you’d like to share!

 

Rockin With The Cross Integration

Rockin With The Cross

Happy 2018!!!  We are excited ring in the new year with an announcement of another integration…one that could be a huge benefit to all worship musicians.  Rockin With The Cross (RWTC) is an enormous collection (over 300,000) of Christian music chord charts, guitar tablature and arrangements by worship songwriters.

Once you authorize worshipplanning.com to connect with your RWTC subscription, searching and importing songs is a snap.  Right on the worship flow page, you can search the RWTC library by keyword, then drag and drop the song right into your worship flow.

Most songs have lyrics and chord data, set to the key that is indicated when the song is added.  Those chords can be easily changed by using the “transpose key” feature in worshipplanning.com.

Additionally, most songs have the various song part indicators, which means you can “song map” how the song is to be performed.

We hope this new integration helps with easily getting the information you need so that your musicians can be ready to lead worship!  To learn more about Rockin With The Cross, head on over to their site: https://www.1christian.net/rwtc/

Merry Christmas!

Merry Christmas

It’s with a joyful and thankful heart that we wish you, your ministry, and your family a very merry Christmas!  We feel blessed year-round knowing that we get to serve you each week, in some small way.  To God be the glory!

the worshipplanning.com team

 

Church Community Builder Integration

WP and CCB logos with gears

WorshipPlanning.com now synchronizes data with Church Community Builder, a leader in online church management software. This means you no longer have the hassle of duplicate data entry (or worse, missing or obsolete data one system).  Setup is easy, the 2-way synchronization is automatic, and there is no extra charge for this functionality that “just works”.

What data is synchronized?

For the first phase of integration, user data is synchronized.  This includes their name, email address, phone numbers, and birth date. From within WorshipPlanning.com, you can create new users by importing one or more people from your CCB account.  If the person exists in WP but not CCB, you can instruct WP to create that user as a new person in CCB.  And if they exist in both systems, it’s easy to “link” them (individually or in bulk).

Once people are linked between the two systems, any changes to their info (name, email, etc.) in either system will magically be updated in the other system.

Will more data be synchronized in future phases of integration?

Yes!  We are working on deeper integrations that will allow information related to groups and serving to update across systems, all to help reduce your administrative workload and provide you better reporting.

Get Started Right Now!

If you have accounts with Church Community Builder and WorshipPlanning.com, you and integrate right now (no extra charge).  Just follow the integration guide.  If you don’t have an account in either or both systems, use the links below to get started.

WorshipPlanning.com – Info PageSign-up Page –  Free 30-day trial (no credit card required).

Church Community Builder – Info PageTalk to their sales team