Humble Victors!

Worship Leader Editors Pick










For seven years (and running!) we’re honored to be selected and featured in Worship Leader Magazine’s 2014 Editor’s Pick Awards, under the Planning Software Category. Thank you to Worship Leader Magazine for this notable distinction.


Congratulations to all the Worship Leader victors! is humbled to be in your company.


Serving with you,

The crew at

Official Launch of Version 5.0 Home PageIt’s a big day that has been a long time coming. version 5.0 is finally live!  Whether your a current subscriber or not, you’ll notice our new snazzy “exterior” pages the moment you go to  We’ve got lots of easy-to-find details about what has to offer, and a very informative 3 minute video that shows version 5.0 in action.

So, what does it mean that version 5.0 is now live?  Check out the questions and answers we imagine you might have:

Q: What is the major change with version 5.0?
A: Other than enhancements to the style of the site, we focused the majority of our efforts on the worship flow page.  This page hasn’t really been updated in years, and it is far-and-away the most used page on the site.  We wanted to make it both easier to use and more flexible.  This video gives you a nice overview of the new worship flow page.

worship flow screenshot

Q: Does this update cost anything?
A: There is no additional charge for this update.

Q: I was already using version 5.0.  What does this mean for me?
A: For several months, version 5.0 has been available in a “beta” for those that wanted to try it before the official rollout.  We are so very grateful for the thousands of users that tried the beta version, many of whom provide excellent feedback (thank you!!!).  Along with the official launch today, we have deployed several updates as a result of the most recent feedback provided.  Other than that, you probably won’t notice any other visual changes.  If you are looking closely, you might notice that the “” web address is gone.  Instead, you should just see the regular “” address.

Q: I’m not ready to change to version 5.0 yet.  Can I stay with the old version?
A: Yes, for now.  Our goal is to make version 5.0 something that you want to upgrade to.  If you have tried version 5.0 and found things didn’t work the way you wanted, please reach out to us and let us know (if you haven’t already).  If you tried it and didn’t understand how it worked, the new video tutorial we’ve recently published should answer any questions you have about the worship flow.

If you had trouble understanding any other parts of the site, please let us know via the support center.  Eventually, we will be retiring the older version of because it is expensive to maintain two different versions.  The timeframe for retiring is not yet defined, but it seems like this summer is an excellent time to update on your own.

Q: If I updated to version 5.0, can I go back to the old version?
A: During the beta testing phase, it was possible to change back to the old version if desired, though it might interest you to know that well over 90% of those that tried the new version have stayed with it.  Now that version 5.0 has been officially rolled out, churches will not be able to go back to the older version.  If it is an emergency and you need to switch back, you can reach out to our support team where they have a hard time saying “no” to anything, and they might be able to help you out.

Q: If I sign up for today, which version will I be on?
A: Starting today, any new church that signs up for will automatically have version 5.0 enabled.  And as per the previous question, there will not be an option for them to revert to the older version of WP.

We hope you are as excited as we are about the release of 5.0!

Introducing… Version 5.0 V5.0

The long-awaited update to has launched in “beta” version for anyone with a account.  So, what’s new in version 5.0?  Aside from updating the look and feel of the entire site, we focused our efforts on making the worship flow page easier and more flexible.  Here’s a brief list followed by a 2 minute video to show you many of the features in action.

Worship Flow Updates:

  • Add elements, songs, people and files to worship flow by drag and drop
  • In-line editing of all worship flow details
  • Down-to-the-second timing for elements
  • Set list view (hides timing details)
  • Add songs directly from SongSelect‘s database (SongSelect(tm) account required).
  • Unlimited person/role specific notes

This update is free for all accounts.  To get early access to these awesome features and help us beta test, follow the brief instructions on our support site.

New Updates – Song Mapping and Improved Text Notifications

We’ve update to include a new feature that we know many of you worship leaders will love:

ordering in song librarySong Mapping

This new tool allows you to easily map out the order of choruses, verses, intros, bridges, and more.  Each song can have a “default” mapping that is defined in your song library, and then it can be easily changed in the worship flow.

The mapping you set for a particular worship service is accessible by your team members via MyWP and many of the worship flow print options.

We’ve also create a brief video tutorial on how to use this feature.  You can view it here:

Improved Text Message Notifications

Text notifications from is nothing new (here’s how to do it if you didn’t know).  But in the past sent text messages using email-to-text gateways run by cell phone carriers.  And not all carriers were consistent about messages being delivered when sent this way (especially carriers in Europe and Australia).

With this update to, we’ve begun using an SMS expert service call Twilio.  If you already have text notifications set up and working for your account, you shouldn’t have to do anything for this new SMS service to start working.  But if it has not worked for you before, try re-setting up your text notifications in WP and it should work a whole lot better.

Privacy Info Defaulting to “Most Private” 

When creating a new Helper or Planner account, the default setting for “Contact Info Privacy” has been changed from “Visible to all helpers at my church” to “Hidden from all helpers”.  This setting has always been accessible to Planners creating the account and the person whose account was created.  But in the age of increased privacy concerns, it makes more sense to default it to the most private setting.

By the way, accounts that were already set up were not modified with this update.


The tool used to export worship flow to Word and Excel has been updated to work better with Mac OSX based computers.

New Version 4.3 – File Access Reports and Remembering Notification Messages Logo v4.3.0

This version of WP brought a couple of features that will not only save you time with your scheduling process, but it will also help you get an idea who is coming to rehearsal prepared!

File Access Reporting

WP is now keeping track of who is accessing files you have uploaded.  This is important for two main reasons:

CCLI Rehearsal License Reporting

If you have a CCLI Rehearsal License, you are required to report the number of unique accesses (stream or download) of song files covered under the license.  To make this super easy, we’ve created a page that allows you to easily see download counts, per song, for a specific time period.

CCLI Rehearsal License Reporting Screenshot

This can be accessed from the Library >> Files Library menu option.  Click on the File Access Reports sub tab and select your date!

General File Access Reporting

The other File Access Report we created, called the “General File Access” view, will list all the files accessed, including the user that accessed it, the date/time of the access, and how they accessed.  You can even filter the search for results by time period, user, related song, and file name.  It’s a great way to slice-and-dice the data to see who has accessed what!

Song File Access Reporting

And finally, we put the File Access Report info on the Song Details window.  So, if you really want to know which members of your worship team have streamed or downloaded the important files in preparation for rehearsal, you can easily see this by clicking on the song title in the worship flow (or anywhere in the site), then clicking on the File Access tab.

File Access Tab

File reports are only visible to Planners with security level 1 (worship editors) or higher.

Remembering Text from Assignment Emails

Several weeks ago, we added a “previously sent messages” selection field for sending messages to people from the Worship Flow page.  With version 4.3.0, we added that same capability on the People Schedule page.  We know that many people have been using Notepad or other text editors to copy/paste standard messages they send to various teams.  With this feature, you can keep Notepad closed and just select your previously sent message!

Previously Sent Messages from Schedule Page Screenshot

New Updates – Version 4.2.3

WP Logo version 4.2.3

We wanted to share with you the details of a few updates we just applied to  Enjoy!

Email Response Options

Email response options

Recipients of assignment notifications and reminders will now have the option to respond right in the email.  If the email contains multiple assignments, there will be just a single “respond to assignments” button.  And if the assignment has already been accepted or declined, assignment response buttons do not show.

We think this feature will really help with getting responses from Helpers, as it reduces the number of steps they need to follow to keep you informed!

Facebook Notifications

Although Facebook still has this functionality in Beta, we’ve hooked into their native notification system for 3rd party apps.  Once your team members have the Facebook App Installed, they’ll start receiving notifications in Facebook of when they are scheduled to serve.Facebook Notification

Spotify Alert

Spotify LogoWe really love Spotify, but we are not very big fans of their choice in advertisements.  To help shield you and your team from less-than-desirable ads, we added a pop-up message that offers a few tips that might help.  They include options from disabling Spotify integration with your WP account to upgrading to the paid version of Spotify to remove all ads.

v4.2.2 Update – Sending Messages to Teams and New Calendar Feed


Happy New Year!!!  We have a couple new  updates we’re excited to share with you!  These were rolled out this morning.

Sending Messages from

While there has always been a way to send messages to various groups of people, it hasn’t been as easy as it should be.  So, today we are introducing a new “Send Message” window that does a few features we think you’ll really find helpful.  We’ve even put together a brief video on how it works – .  With this update, you can now send a message…

…from the Worship Flow

To send a message from the worship flow page to a specific team, all you have to do is click on the new “email” icon in the team assignments panel.  This will open the Send Message window and pre-populate the “To” section with those scheduled to serve (pending, accepted, or tentative).

Send a Message From Worship Flow

…to an individual, team, or arbitrary list of people

When you access the Send Message window from the Worship Flow, you’ll have a list of options as to whom the recipients will be, based on their serving team, assignment status, and service times.  You can modify these options or manually add or remove people using the “Manual Selection” section.  You can also remove anyone from the “To” section by clicking the “x” icon next to their name.

If you are accessing the Send Message page using the navigation menu (which now resides under the “People” navigation heading), you’ll still be able to select team and individuals using the checkboxes.

Sending a Message

…using previously sent message text

If you’d like to resend a message, or simply use a past message as a starting point, the new “Past Messages” option allows you to select a message you’ve sent in the past.  We’ll keep track of up to 10 unique messages for you to reference.

Send a Message - Message History

Calendar Feed for Assignments

Our new “assignments feed” allows you to integrate your assignments into the calendar of your choice via a real-time feed URL.

Calendar Feed Dialog Update – New User/Song Info Windows, Helper Filtering and More! Version 4.2.0 Released

We are excited to share with you that WP4.2 has been released, which includes these great features:

  • Updated User Info window with an informative graph of serving history
  • Updated Song Info window with a similar graph of performance history
  • Easy search/filter tool for the Helpers page
  • SongSelect search improvements
  • More Songs in our “Top Songs” Library

New User Info Window

When you click on a person’s name in WP, a new window appears that provides an array of information and options.  In addition to the standard contact info, we’ve added a tab to show the teams and skills of the person, as well as a nifty “Assignments” tab that shows…well, just have a look at the screenshot below.

User Info Dialog

The lower part of the screen that isn’t full shown is where all past assignments can be seen.  There is lots of great info about the person that can be found with just a single click, from just about anywhere in the site!

New Song Info Window

When we created the User Info Window, we naturally thought how that same type of information would be very applicable to songs. Thus, the new Song Info Window was born!  On this new dialog (which replaces the small pop-up menu that appeared when you clicked on a song title), we have all the possible song data you could want, PLUS another nifty graph of the song performance history.

Song Info Dialog

When you click on the icon in the Assignments column, a small window opens that shows who was serving on worship flow sensitive teams for that service.

Searching/Filtering Helpers

Backed by popular demand, we’ve made the Helpers table much smarter.  You can use the easy “filter” field to key in a few characters and the list of Helpers will automatically refresh to display matching results.  Additionally, the column headers can be clicked for sorting.

Helper Filtering

We plan on applying this intelligence to other areas of the site, including the Planners and Teams pages.

SongSelect Search Improvements

Our SongSelect search window now allows you to enter the CCLI number for a song.  It will be found and displayed more quickly than searching by key word.

More “Top Songs” Entries

Since we rolled out our updated Top Songs list, (with Spotify and SongSelect links), we’ve been continuing to research and add more songs.  The list is now over 500.  That’s 500 of the most popular songs in that you and your team can easily:

  • Stream the audio (with a free Spotify account)
  • View/print the chord charts (with a SongSelect account)
  • Watch/listen to the music video on YouTube
  • Buy the MP3 from Amazon
  • …all from your account!

Version 4.1.4 – Security Change and MORE Spotify Updates

WP Logo - Version 4.1.4

We hope you have been enjoying the new Spotify integration with WP!  It truly is a powerful tool that gives you and your team free and instant access to streaming audio for many of your worship songs, without having to upload anything!  If you haven’t tried Spotify, what are you waiting for?  Learn more and create yourself a free account now! Just browse to

With version 4.1.4 we’ve added even more awesome Spotify features that you will no doubt find indispensable.  We’ve also made a very important security change regarding Helpers on Worship Flow Sensitive teams, so please be sure to read on.

More Spotify Integration

In just two weeks, we’ve taken access to Spotify songs to the next level in WP with Spotify Playlists and Spotify Searches.  On the Worship Flow page (for both Planners and Helpers), we’ve added a Spotify Icon Play Spotify Playlist link that will open your Spotify app and load your service’s worship songs (that have Spotify links) in a playlist.  Access to the audio of your worship set list has never been easier…or free-er!

But wait, I know what you are thinking.  “That’s great if I have the Spotify links.  But I don’t, and it is kind of a pain to search Spotify for those songs to manually copy the Spotify link to my songs library.”  Well, you will be thrilled to hear that we’ve made searching Spotify songs super easy!

Right in the Add/Edit Song window where you would normall see the Spotify URI/id field (on the Web tab), you can click the binoculars icon and “Find Spotify Track” window will open with a list of matching songs.

Spotify search window

With that list of Spotify search results, simply click the Title you’d like to link to the song you are adding/editing.  If you want to hear the song first, just click the little blue “Play” icon and your Spotify app should start playing the song.

Once you’ve selected the song, you’ll see the Spotify URI/id field is now populated.  Be sure to save your changes!

Important Helper Security Change

With version 4.1.4, an important security change on has taken place and some of your Helper accounts could be affected.  The change puts in to effect the “Worship Flow Sensitive” setting for each of your teams.  For Helpers to see the worship flow related information (worship flow, service files, virtual stage, and printouts), they must be serving on a team that has the “Worship Flow Sensitive” setting enabled.  If they are not, when they go to the worship flow related tabs in MyWP, they will see a message explaining why they can’t see the information there.

For smaller churches that don’t use the team features of WP, we are providing a small loophole.  If a Helper is not a member of any team, he or she will still have access to worship flow related info.

To adjust this setting for a team, log in to WP and follow these steps:

  1. Go to People >> Teams
  2. Click on the name of the desired team that needs setting to be worship flow sensitive
  3. Click on the “Settings” tab
  4. Click the “Edit these Settings”
  5. Change the “Worship Flow Sensitive:” setting to be Yes and click the “Save” button.

teams-worship flow sensitive.png

The reason for this policy change is due to the fact that many churches are using WP to plan many of their Sunday morning ministries that aren’t directly related to the worship service flow (i.e. children’s ministry, parking team, coffee setup).  Many churches have asked us to restrict those teams from accessing information not relevant to their ministry.  Since we’ve had the “Worship Flow Sensitive” team setting in place for a while, hopefully your team is already configured properly.  We are just now finally putting it into use.

If you have any questions or feedback about this change, please feel free to post a comment below.  If you have technical support issues, please be sure to submit a support request.

Spotify is the registered trade mark of the Spotify Group.

Spotify Integration is Here!

Spotify Logo

We are excited to announce that version 4.1.3 of has been released, which includes integration with Spotify!  For those of you wondering exactly what Spotify is, it is a free music streaming service that provides on-demand access to over 16 million songs.  That’s right, 16 million songs, on demand, for free. You can learn more about it (and sign up for a free account) here:

We at are big fans of Spotify, and thought it would be a huge benefit to worship teams if they could easily access Spotify songs right from WP!  Many of you are already familiar with the links to the YouTube music video and Amazon MP3 purchases pages.  We have extended these resources of songs to include links to Spotify for on-demand streaming.  So you really don’t have to do anything special to start seeing the Spotify links. But in the event you don’t, or if you are curious for more integration details, read on.

Top Songs List

Many of you have seen, Planners can add songs to their library by browsing our Top Songs list (around 350 songs).  We have updated our top songs list and are in the process of expending it to 1000 songs.  For most of those songs, we’ve found the Spotify link and included it with the Top Songs information.  Keep in mind that as you add a song manually, WP tries to match your song title against our Top Songs list and gives you the option to automatically add data we’ve collected about each song (author, copyright info, YouTube/Amazon info, and now the Spotify link).

SongSelect SongsSong Menu with spotify link

If you’ve taken advantage of our SongSelect integration, many of those songs in your library are already link to Spotify and ready for you to use, right now!

Manually Adding or Editing Songs

The places where you add or edit song details has a “web” tab that contains the Stream Web Address and Purchase Web Address fields for you to specify where your team can go to watch the YouTube music video or purchase the MP3.  It is on this tab we’ve added a field for the Spotify link.

add song window with spotify field circled

Copy Spotify URI menu option It’s easy to get a Spotify link by right-clicking on a particular song in Spotify and selecting the Copy Spotify URI option.  Then just paste it into the appropriate field in the Add/Edit Song window. But remember: This link will usually be automatically fill if you select one of the songs matched from our Top Songs list.

Not Ready for Spotify in WP Just Yet?

If for some reason you’d rather not have these Spotify links showing up in your church’s WP account, you can turn this feature off in the Church Settings page.  With security level 3 (account admin), go to Account >> Church Account Settings >> Edit This Info button.  It is a setting at the bottom.

Thoughts? Feedback? HELP!

Feel free to post a comment on any feedback you might have.  If you need a hand with anything, feel free to log a support ticket with us over at our Customer Support Center.

Happy listening!!

Spotify is the registered trade mark of the Spotify Group.