Category Archives: feature updates

Church Community Builder Integration

WP and CCB logos with gears

WorshipPlanning.com now synchronizes data with Church Community Builder, a leader in online church management software. This means you no longer have the hassle of duplicate data entry (or worse, missing or obsolete data one system).  Setup is easy, the 2-way synchronization is automatic, and there is no extra charge for this functionality that “just works”.

What data is synchronized?

For the first phase of integration, user data is synchronized.  This includes their name, email address, phone numbers, and birth date. From within WorshipPlanning.com, you can create new users by importing one or more people from your CCB account.  If the person exists in WP but not CCB, you can instruct WP to create that user as a new person in CCB.  And if they exist in both systems, it’s easy to “link” them (individually or in bulk).

Once people are linked between the two systems, any changes to their info (name, email, etc.) in either system will magically be updated in the other system.

Will more data be synchronized in future phases of integration?

Yes!  We are working on deeper integrations that will allow information related to groups and serving to update across systems, all to help reduce your administrative workload and provide you better reporting.

Get Started Right Now!

If you have accounts with Church Community Builder and WorshipPlanning.com, you and integrate right now (no extra charge).  Just follow the integration guide.  If you don’t have an account in either or both systems, use the links below to get started.

WorshipPlanning.com – Info PageSign-up Page –  Free 30-day trial (no credit card required).

Church Community Builder – Info PageTalk to their sales team

 

Release 5.4.5.5 Details

Happy Easter! This morning, we updated WorshipPlanning.com to version 5.4.5.5.  You can find the release notes on our support site, but we wanted to highlight a few of the features in this blog post.

 

OnSong Logo

When you update to version 1.99993 of OnSong, you’ll have access to our latest integration.  With this, you’ll be able to import worship-related files from WorshipPlanning.com right into your OnSong app, where you can then annotate, transpose, rehearse, and even perform.  We’ll be promoting this integration in the next few weeks, so keep an eye out for it.  In the meantime, be sure you check out all that OnSong can do!

 

Last Performed Indicator – Event Flow Page

Last Performed ScreenshotIn the previous release, we added the Last Performed column to the Songs Library page.  With this release, we added this same information right on the event flow page.  The color coded bubbles let you see in a glance when the last time the song was performed.

Red – performed in last 2 weeks
Yellow – performed in last 2 months
Green – performed in last 6 months
Blue – performed more than 6 months ago

Hover over the black “?” icon above the filter field to get a reminder of what the colors mean.  Right now, this date is across all locations.  But we may had the ability to narrow the scope to just a single location.

 

 

YouTube Playlists

YouTube Playlist ScreenshotYouTube links have been a song detail for years (and we even populate our “top songs” list with them).  Today, we make it easier for worship teams to rehearse using a YouTube Playlist link.  The link has been added to the same places that the MP3 and Spotify playlist links were, including Event Flow page accessible by your team when they log in.

 

 

That’s the list of main features for this release.  But stay tuned for another release coming soon!

 

worshipplanning.com + Proclaim, from START-to-FINISH, and BEYOND!

From Start to Finish and Beyond

It is now even easier to create presentations slides for your worship flow details.  After having become acquainted with Proclaim Church Presentation Software some months ago, worshipplanning.com reviewed and shared with our community the significance of this valuable resource. And now we are excited to announce and present worshipplanning.com’s integration with Proclaim!

From Faithlife, the makers of Logos Bible Software, Proclaim launched its presentation software in 2012 with the concept of making worship presentations a team effort that is centralized in the cloud. Proclaim’s user base extends beyond the sanctuary computer, and its collaboration capabilities allow continuous workflow possibilities.

Those of you not familiar with Proclaim will be enthused to hear about this compelling product, and the numerous features it offers making service presentation preparation vastly easier.

With the new opportunity of worshipplanning.com and Proclaim working together, your service will effortlessly flow from START (organizing and planning) to FINISH (production and presentation), and BEYOND with seamless publishing of your service, digital message and sharable media! worshipplanning.com and Proclaim platforms will interact seamlessly by way of a one-time authorization of your worshipplanning.com credentials into Proclaim. worshipplanning.com users will be able to easily import the set list, lyrics, and even song-mapping, allowing Proclaim to turn out the appropriate lyrics to various slides, all while maintaining the theme of your presentation.

For example, let’s say you’ve created a worship flow that looks like this:  

Worship Flow in WorshipPlanning.com

With just a couple of clicks in Proclaim, your songs would be imported directly from worshipplanning.com, in the right order, with the right song mapping, and matching the presentation theme you had already defined in Proclaim for this service.  Notice how the songs lyrics are automatically split onto different slides.

Proclaim Interface

 

Win a Year of WorshipPlanning.com and Proclaim

To help promote the program, worshipplanning.com users will be invited to follow us on a virtual Faithlife group called, “WorshipPlanning”. If you’re not familiar with Faithlife, it’s like a Facebook for churches and much more! On the WorshipPlanning Faithlife group you will be able to read and share tips, questions, product information, and announcements from Proclaim and worshipplanning.com.

By joining our WorshipPlanning Faithlife group (which is free) you will be asked a few questions and entered into our Premier Giveaway Package* to win a free year of worshipplanning.com and a free year of Proclaim! Earn a additional chances to win by simply inviting a friend (or two, or ten!) to join the group.

worshipplanning.com users who sign up for a free trial of Proclaim can also enter to win our Ultimate Giveaway Package**, including a free year of worshipplanning.com, a free year of Proclaim, and access to Proclaim’s Pro Media library!

How do I win?

  1. For a chance to win the Premier Giveaway Package
    join the WorshipPlanning group on Faithlife! Invite friends and increase your chances!
  2. For a chance to win the Ultimate Giveaway Package
    sign up for a free trial of Proclaim!

Learn more about worshipplanning.com / Proclaim integration.

Learn more about Proclaim or Faithlife.

*Premier Giveaway Package includes: (1) free year of our worshipplanning.com Bronze level plan, and (1) free year of Proclaim’s Basic plan. Prize package value exceeds $380, depending on congregation size.

**Ultimate Giveaway Package includes: (1) free year of our worshipplanning.com Silver level plan, (1) free year of Proclaim’s Pro plan, and access to Proclaim’s Pro Media library. Prize package value exceeds $660, depending on congregation size.

Enter now through February for your chance to win. One winner will be chosen at random for each package giveaway. Winners will be chosen in early March. .

 

New “Self Sign-up” For Your Team Members

The v5.4.3 update that recently came out includes a highly requested feature called “Self Sign-up”.   When you enable this for your team, your team members will be able to find and sign up for available roles, on their own, without you having to individually schedule them.  They just log in to MyWP (or access the WorshipPlanning.com mobile web app) and select the “Sign Up” link.  They will then see a list of available roles scheduled for your team, and click the “Sign-up and Accept” button.

Sign Up and Accept

 

They can also do the same on the mobile web app by pointing their mobile device to http://m.worshipplanning.com (http://wplan.me will get them there also).  If they are on a team that has “Self Sign-up” turned on, they will see a new “Sign-Up to Serve” menu option on the main page.  Once they select the desired available role, they’ll simply need to confirm:

Mobile Self Sign-up

We’ve created a brief video for team leaders and account administrators that shows how to enable and use this feature.  It’s easy to get configure, and even easier to for your team members to use!

 

 

Emoji and Non-Latin Characters Now Supported

Smileythumbs-up-sign
When worshipplanning.com launched in 2003, emoji didn’t exist. Instead, Internet users made use of ASCII characters to create “emoticons”.  The database driving our software used an encoding that was considered “best practices” at the time but had fallen a little out of date recently.  This past weekend, we performed a significant update to that database that provides support of “extended” character sets, including emoji, non-Latin-based characters, and “special” characters often used in desktop applications (like fancy quotes or dashes).  So, let your creative emoji juices flow and tell your international friends that worshipplanning.com is now extended-character friendly!

Update v5.4.0 Text Notifications, Location Management, and SongSelect Integration Improvements

This morning, worshipplanning.com was updated to version 5.4.0, and we wanted to share some of the exciting details.

Text Notifications
worshipplanning.com has offered SMS text notifications for several years (you can learn more about how it works here), but now team leaders and account admins can enable SMS Text messaging on behalf of users.  Before this update, only the end user could enable text notifications by logging into their own WP account.  The was done to reduce the risk of people being unexpectedly charged for text messages.  Now that “unlimited” texts is much more popular, and it is easy for recipients to stop messages, we feel the benefits outweigh the risks.

User SMS Settings

When an appropriately-privileged planner adds or edits a user, they will be able to indicate which number(s) support text messaging by using the corresponding checkbox.  Once checked, and the country is selected, a new communication method will be set up for the user without any validation being required.

Also, any SMS text recipient can stop all text messages from WP by replying “STOP” to any message (and restart the flow of messages by  replying “START” to any message from WP).

SongSelect™ Integration Improvement
Like text notifications, SongSelect integration has been part of worshipplanning.com for a number of years.  The integration has been per planner, meaning that if Jim Planner and Jill Planner both wanted to use the SongSelect integration in WP, they had to each authorize that integration.

The update we rolled out with version 5.4.0 adds a “church level” integration, meaning that church account admins now have the option to authorize an integration for use by all planners.  Technically only security level 1 (Worship Editors) and up could use the church-level SongSelect integration, since security level 0 users (Ministry Planners) can’t edit the worship flow or song library.

If both a church and an individual are integrated, WP will use the individual’s integration.  This allows churches to track specific usage (on the SongSelect side) for individual SongSelect accounts.

SongSelect

More Location Settings
Also included in this update is greater management over your locations.  To start with, we’ve added a new “Locations Management” screen where admins can centrally add, delete and rename the various locations used by your church.

Next, we add “locations” as an attribute setting to your teams.  Perhaps you have a different worship team for each location.  You no longer have to shoehorn the name the location into the team name field, like “Worship Team – Downtown Campus”.

locations

And we’ve added a location filter on the team management page so that you can easily hide teams not at a specific location. By the the way, the location filter setting is remembered as you move about the site.  Finally, the People Scheduling page had its location filter upgraded in the following ways:

  1. Your filter setting will also show/hide teams based on their location settings, making it easier to figure out which teams are appropriate to schedule for that location.
  2. You can now filter by more than one location.  Perhaps you want to see the worship team schedule for this weekend, across two or three locations, at once.  Now you can.

We hope you find these updates useful in making your planning process simpler.  Our team continues to work on updates frequently asked for by customers.  And, as always, your feedback is welcome.

Official Launch of Version 5.0

WorshipPlanning.com Home PageIt’s a big day that has been a long time coming.
WorshipPlanning.com version 5.0 is finally live!  Whether your a current subscriber or not, you’ll notice our new snazzy “exterior” pages the moment you go to WorshipPlanning.com.  We’ve got lots of easy-to-find details about what WorshipPlanning.com has to offer, and a very informative 3 minute video that shows version 5.0 in action.

So, what does it mean that version 5.0 is now live?  Check out the questions and answers we imagine you might have:

Q: What is the major change with version 5.0?
A: Other than enhancements to the style of the site, we focused the majority of our efforts on the worship flow page.  This page hasn’t really been updated in years, and it is far-and-away the most used page on the site.  We wanted to make it both easier to use and more flexible.  This video gives you a nice overview of the new worship flow page.

worship flow screenshot

Q: Does this update cost anything?
A: There is no additional charge for this update.

Q: I was already using version 5.0.  What does this mean for me?
A: For several months, version 5.0 has been available in a “beta” for those that wanted to try it before the official rollout.  We are so very grateful for the thousands of users that tried the beta version, many of whom provide excellent feedback (thank you!!!).  Along with the official launch today, we have deployed several updates as a result of the most recent feedback provided.  Other than that, you probably won’t notice any other visual changes.  If you are looking closely, you might notice that the “beta.worshipplanning.com” web address is gone.  Instead, you should just see the regular “worshipplanning.com” address.

Q: I’m not ready to change to version 5.0 yet.  Can I stay with the old version?
A: Yes, for now.  Our goal is to make version 5.0 something that you want to upgrade to.  If you have tried version 5.0 and found things didn’t work the way you wanted, please reach out to us and let us know (if you haven’t already).  If you tried it and didn’t understand how it worked, the new video tutorial we’ve recently published should answer any questions you have about the worship flow.

If you had trouble understanding any other parts of the site, please let us know via the support center.  Eventually, we will be retiring the older version of WorshipPlanning.com because it is expensive to maintain two different versions.  The timeframe for retiring is not yet defined, but it seems like this summer is an excellent time to update on your own.

Q: If I updated to version 5.0, can I go back to the old version?
A: During the beta testing phase, it was possible to change back to the old version if desired, though it might interest you to know that well over 90% of those that tried the new version have stayed with it.  Now that version 5.0 has been officially rolled out, churches will not be able to go back to the older version.  If it is an emergency and you need to switch back, you can reach out to our support team where they have a hard time saying “no” to anything, and they might be able to help you out.

Q: If I sign up for WorshipPlanning.com today, which version will I be on?
A: Starting today, any new church that signs up for WorshipPlanning.com will automatically have version 5.0 enabled.  And as per the previous question, there will not be an option for them to revert to the older version of WP.

We hope you are as excited as we are about the release of WorshipPlanning.com 5.0!

Introducing…WorshipPlanning.com Version 5.0

WorshipPlanning.com V5.0

The long-awaited update to WorshipPlanning.com has launched in “beta” version for anyone with a WorshipPlanning.com account.  So, what’s new in version 5.0?  Aside from updating the look and feel of the entire site, we focused our efforts on making the worship flow page easier and more flexible.  Here’s a brief list followed by a 2 minute video to show you many of the features in action.

Worship Flow Updates:

  • Add elements, songs, people and files to worship flow by drag and drop
  • In-line editing of all worship flow details
  • Down-to-the-second timing for elements
  • Set list view (hides timing details)
  • Add songs directly from SongSelect‘s database (SongSelect(tm) account required).
  • Unlimited person/role specific notes

This update is free for all WorshipPlanning.com accounts.  To get early access to these awesome features and help us beta test, follow the brief instructions on our support site.

New Updates – Song Mapping and Improved Text Notifications

We’ve update worshipplanning.com to include a new feature that we know many of you worship leaders will love:


ordering in song librarySong Mapping

This new tool allows you to easily map out the order of choruses, verses, intros, bridges, and more.  Each song can have a “default” mapping that is defined in your song library, and then it can be easily changed in the worship flow.

The mapping you set for a particular worship service is accessible by your team members via MyWP and many of the worship flow print options.

We’ve also create a brief video tutorial on how to use this feature.  You can view it here:
http://www.screencast.com/t/GZzI66VJK7xH

Improved Text Message Notifications

Text notifications from WorshipPlanning.com is nothing new (here’s how to do it if you didn’t know).  But in the past WorshipPlanning.com sent text messages using email-to-text gateways run by cell phone carriers.  And not all carriers were consistent about messages being delivered when sent this way (especially carriers in Europe and Australia).

With this update to WorshipPlanning.com, we’ve begun using an SMS expert service call Twilio.  If you already have text notifications set up and working for your account, you shouldn’t have to do anything for this new SMS service to start working.  But if it has not worked for you before, try re-setting up your text notifications in WP and it should work a whole lot better.

Privacy Info Defaulting to “Most Private” 

When creating a new Helper or Planner account, the default setting for “Contact Info Privacy” has been changed from “Visible to all helpers at my church” to “Hidden from all helpers”.  This setting has always been accessible to Planners creating the account and the person whose account was created.  But in the age of increased privacy concerns, it makes more sense to default it to the most private setting.

By the way, accounts that were already set up were not modified with this update.

Exporting 

The tool used to export worship flow to Word and Excel has been updated to work better with Mac OSX based computers.

New Version 4.3 – File Access Reports and Remembering Notification Messages

WorshipPlanning.com Logo v4.3.0

This version of WP brought a couple of features that will not only save you time with your scheduling process, but it will also help you get an idea who is coming to rehearsal prepared!

File Access Reporting

WP is now keeping track of who is accessing files you have uploaded.  This is important for two main reasons:

CCLI Rehearsal License Reporting

If you have a CCLI Rehearsal License, you are required to report the number of unique accesses (stream or download) of song files covered under the license.  To make this super easy, we’ve created a page that allows you to easily see download counts, per song, for a specific time period.

CCLI Rehearsal License Reporting Screenshot

This can be accessed from the Library >> Files Library menu option.  Click on the File Access Reports sub tab and select your date!

General File Access Reporting

The other File Access Report we created, called the “General File Access” view, will list all the files accessed, including the user that accessed it, the date/time of the access, and how they accessed.  You can even filter the search for results by time period, user, related song, and file name.  It’s a great way to slice-and-dice the data to see who has accessed what!

Song File Access Reporting

And finally, we put the File Access Report info on the Song Details window.  So, if you really want to know which members of your worship team have streamed or downloaded the important files in preparation for rehearsal, you can easily see this by clicking on the song title in the worship flow (or anywhere in the site), then clicking on the File Access tab.

File Access Tab

File reports are only visible to Planners with security level 1 (worship editors) or higher.

Remembering Text from Assignment Emails

Several weeks ago, we added a “previously sent messages” selection field for sending messages to people from the Worship Flow page.  With version 4.3.0, we added that same capability on the People Schedule page.  We know that many people have been using Notepad or other text editors to copy/paste standard messages they send to various teams.  With this feature, you can keep Notepad closed and just select your previously sent message!

Previously Sent Messages from Schedule Page Screenshot

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