Category Archives: worshipplanning.com

New Referral Program Rewards You and Your Friends

Referral Program

 

It’s a fact: people are more willing to try a new product or service if they are referred to it by a friend.  We truly love serving churches, and feel called to serve as many as we can.  So we created a referral program that will compensate you for any referrals that become paying subscribers.  And your referred friends will benefit with an extra month of service for free!

Whether or not you’re a current user of worshipplanning.com, if you feel our web app could benefit someone you know, join our referral program, and refer friends by sharing a special link we will create for you.  It’s easy, free, and has no obligations.

Learn more now

Release 5.4.5.5 Details

Happy Easter! This morning, we updated WorshipPlanning.com to version 5.4.5.5.  You can find the release notes on our support site, but we wanted to highlight a few of the features in this blog post.

 

OnSong Logo

When you update to version 1.99993 of OnSong, you’ll have access to our latest integration.  With this, you’ll be able to import worship-related files from WorshipPlanning.com right into your OnSong app, where you can then annotate, transpose, rehearse, and even perform.  We’ll be promoting this integration in the next few weeks, so keep an eye out for it.  In the meantime, be sure you check out all that OnSong can do!

 

Last Performed Indicator – Event Flow Page

Last Performed ScreenshotIn the previous release, we added the Last Performed column to the Songs Library page.  With this release, we added this same information right on the event flow page.  The color coded bubbles let you see in a glance when the last time the song was performed.

Red – performed in last 2 weeks
Yellow – performed in last 2 months
Green – performed in last 6 months
Blue – performed more than 6 months ago

Hover over the black “?” icon above the filter field to get a reminder of what the colors mean.  Right now, this date is across all locations.  But we may had the ability to narrow the scope to just a single location.

 

 

YouTube Playlists

YouTube Playlist ScreenshotYouTube links have been a song detail for years (and we even populate our “top songs” list with them).  Today, we make it easier for worship teams to rehearse using a YouTube Playlist link.  The link has been added to the same places that the MP3 and Spotify playlist links were, including Event Flow page accessible by your team when they log in.

 

 

That’s the list of main features for this release.  But stay tuned for another release coming soon!

 

worshipplanning.com + Proclaim, from START-to-FINISH, and BEYOND!

From Start to Finish and Beyond

It is now even easier to create presentations slides for your worship flow details.  After having become acquainted with Proclaim Church Presentation Software some months ago, worshipplanning.com reviewed and shared with our community the significance of this valuable resource. And now we are excited to announce and present worshipplanning.com’s integration with Proclaim!

From Faithlife, the makers of Logos Bible Software, Proclaim launched its presentation software in 2012 with the concept of making worship presentations a team effort that is centralized in the cloud. Proclaim’s user base extends beyond the sanctuary computer, and its collaboration capabilities allow continuous workflow possibilities.

Those of you not familiar with Proclaim will be enthused to hear about this compelling product, and the numerous features it offers making service presentation preparation vastly easier.

With the new opportunity of worshipplanning.com and Proclaim working together, your service will effortlessly flow from START (organizing and planning) to FINISH (production and presentation), and BEYOND with seamless publishing of your service, digital message and sharable media! worshipplanning.com and Proclaim platforms will interact seamlessly by way of a one-time authorization of your worshipplanning.com credentials into Proclaim. worshipplanning.com users will be able to easily import the set list, lyrics, and even song-mapping, allowing Proclaim to turn out the appropriate lyrics to various slides, all while maintaining the theme of your presentation.

For example, let’s say you’ve created a worship flow that looks like this:  

Worship Flow in WorshipPlanning.com

With just a couple of clicks in Proclaim, your songs would be imported directly from worshipplanning.com, in the right order, with the right song mapping, and matching the presentation theme you had already defined in Proclaim for this service.  Notice how the songs lyrics are automatically split onto different slides.

Proclaim Interface

 

Win a Year of WorshipPlanning.com and Proclaim

To help promote the program, worshipplanning.com users will be invited to follow us on a virtual Faithlife group called, “WorshipPlanning”. If you’re not familiar with Faithlife, it’s like a Facebook for churches and much more! On the WorshipPlanning Faithlife group you will be able to read and share tips, questions, product information, and announcements from Proclaim and worshipplanning.com.

By joining our WorshipPlanning Faithlife group (which is free) you will be asked a few questions and entered into our Premier Giveaway Package* to win a free year of worshipplanning.com and a free year of Proclaim! Earn a additional chances to win by simply inviting a friend (or two, or ten!) to join the group.

worshipplanning.com users who sign up for a free trial of Proclaim can also enter to win our Ultimate Giveaway Package**, including a free year of worshipplanning.com, a free year of Proclaim, and access to Proclaim’s Pro Media library!

How do I win?

  1. For a chance to win the Premier Giveaway Package
    join the WorshipPlanning group on Faithlife! Invite friends and increase your chances!
  2. For a chance to win the Ultimate Giveaway Package
    sign up for a free trial of Proclaim!

Learn more about worshipplanning.com / Proclaim integration.

Learn more about Proclaim or Faithlife.

*Premier Giveaway Package includes: (1) free year of our worshipplanning.com Bronze level plan, and (1) free year of Proclaim’s Basic plan. Prize package value exceeds $380, depending on congregation size.

**Ultimate Giveaway Package includes: (1) free year of our worshipplanning.com Silver level plan, (1) free year of Proclaim’s Pro plan, and access to Proclaim’s Pro Media library. Prize package value exceeds $660, depending on congregation size.

Enter now through February for your chance to win. One winner will be chosen at random for each package giveaway. Winners will be chosen in early March. .

 

Merry Christmas

Christmas Card

 

2016 has been a crazy year for most of the world.  But our Lord is unchanging and provides a constant source of hope and love, despite the circumstances. We know many of you work hard during this (and every) season to reflect that constant hope and love at your church and in your community. Our prayer this Christmas is that you will experience the hope and love of Jesus, not just by being a reflection of Him, but by encountering Him.  And I think I speak for all parishioners around the world in saying: Thank you for being the light of Jesus!

Merry Christmas, from our family to yours.

-tom and the worshipplanning.com team

Truly Full of Thanks

Gears Meshing

This past year has been incredible, and unlike any other year in my 40+ on this earth.  As some of you know, early this year I chose to follow a crystal-clear calling of God to leave my full time job and really pour my efforts into WorshipPlanning.com.  Helping churches though WorshipPlanning.com has been a passion of mine since it was first launched over 13 years ago.  But not until February 17th of this year had I felt led to step out of the boat, among the wind and waves, and walk toward Jesus in this manner.

Since then, not a day goes by that I don’t reflect on that decision.  And the reason is, I am so incredibly thankful, everyday, for this opportunity God has given me.  The road hasn’t been straight, easy, and worry-free.  But one thing is for sure: This is exactly where I am supposed to be, right now.  Knowing this feels amazing, and can be described with an illustration of gears.  When gears mesh correctly, the system is in sync and movement progresses as it should.  The gears may be working hard, but they are working together.

This Thanksgiving, I am especially thankful for God providing the opportunity to serve Him in this capacity, and allowing me to hear his voice along the way.  I’m also very thankful for the many wonderful people that God used to provide encouragement.  This includes my courageous family, the incredible people here at WorshipPlanning.com, the amazing ministries and churches that we serve, and my F3Nation brothers that offer perpetual encouragement and accountability.

I sincerely hope you and your family have an blessed Thanksgiving, and a spirit-filled holiday season.

-tom

New “Self Sign-up” For Your Team Members

The v5.4.3 update that recently came out includes a highly requested feature called “Self Sign-up”.   When you enable this for your team, your team members will be able to find and sign up for available roles, on their own, without you having to individually schedule them.  They just log in to MyWP (or access the WorshipPlanning.com mobile web app) and select the “Sign Up” link.  They will then see a list of available roles scheduled for your team, and click the “Sign-up and Accept” button.

Sign Up and Accept

 

They can also do the same on the mobile web app by pointing their mobile device to http://m.worshipplanning.com (http://wplan.me will get them there also).  If they are on a team that has “Self Sign-up” turned on, they will see a new “Sign-Up to Serve” menu option on the main page.  Once they select the desired available role, they’ll simply need to confirm:

Mobile Self Sign-up

We’ve created a brief video for team leaders and account administrators that shows how to enable and use this feature.  It’s easy to get configure, and even easier to for your team members to use!

 

 

Emoji and Non-Latin Characters Now Supported

Smileythumbs-up-sign
When worshipplanning.com launched in 2003, emoji didn’t exist. Instead, Internet users made use of ASCII characters to create “emoticons”.  The database driving our software used an encoding that was considered “best practices” at the time but had fallen a little out of date recently.  This past weekend, we performed a significant update to that database that provides support of “extended” character sets, including emoji, non-Latin-based characters, and “special” characters often used in desktop applications (like fancy quotes or dashes).  So, let your creative emoji juices flow and tell your international friends that worshipplanning.com is now extended-character friendly!

Update v5.4.0 Text Notifications, Location Management, and SongSelect Integration Improvements

This morning, worshipplanning.com was updated to version 5.4.0, and we wanted to share some of the exciting details.

Text Notifications
worshipplanning.com has offered SMS text notifications for several years (you can learn more about how it works here), but now team leaders and account admins can enable SMS Text messaging on behalf of users.  Before this update, only the end user could enable text notifications by logging into their own WP account.  The was done to reduce the risk of people being unexpectedly charged for text messages.  Now that “unlimited” texts is much more popular, and it is easy for recipients to stop messages, we feel the benefits outweigh the risks.

User SMS Settings

When an appropriately-privileged planner adds or edits a user, they will be able to indicate which number(s) support text messaging by using the corresponding checkbox.  Once checked, and the country is selected, a new communication method will be set up for the user without any validation being required.

Also, any SMS text recipient can stop all text messages from WP by replying “STOP” to any message (and restart the flow of messages by  replying “START” to any message from WP).

SongSelect™ Integration Improvement
Like text notifications, SongSelect integration has been part of worshipplanning.com for a number of years.  The integration has been per planner, meaning that if Jim Planner and Jill Planner both wanted to use the SongSelect integration in WP, they had to each authorize that integration.

The update we rolled out with version 5.4.0 adds a “church level” integration, meaning that church account admins now have the option to authorize an integration for use by all planners.  Technically only security level 1 (Worship Editors) and up could use the church-level SongSelect integration, since security level 0 users (Ministry Planners) can’t edit the worship flow or song library.

If both a church and an individual are integrated, WP will use the individual’s integration.  This allows churches to track specific usage (on the SongSelect side) for individual SongSelect accounts.

SongSelect

More Location Settings
Also included in this update is greater management over your locations.  To start with, we’ve added a new “Locations Management” screen where admins can centrally add, delete and rename the various locations used by your church.

Next, we add “locations” as an attribute setting to your teams.  Perhaps you have a different worship team for each location.  You no longer have to shoehorn the name the location into the team name field, like “Worship Team – Downtown Campus”.

locations

And we’ve added a location filter on the team management page so that you can easily hide teams not at a specific location. By the the way, the location filter setting is remembered as you move about the site.  Finally, the People Scheduling page had its location filter upgraded in the following ways:

  1. Your filter setting will also show/hide teams based on their location settings, making it easier to figure out which teams are appropriate to schedule for that location.
  2. You can now filter by more than one location.  Perhaps you want to see the worship team schedule for this weekend, across two or three locations, at once.  Now you can.

We hope you find these updates useful in making your planning process simpler.  Our team continues to work on updates frequently asked for by customers.  And, as always, your feedback is welcome.

New Partnership with Church CO+OP

Church CO+OP Logo

We are thrilled to announce a new partnership with Church CO+OP (http://churchco-op.org), a Texas-based non-profit whose mission is to “connect churches and non-profit ministries with reputable vendors and resources to save time and money on products, services, and education.”

As an approved vendor, worshipplanning.com provides a discount on all subscription plans to the 2000+ members of the CO+OP.  Be sure to check out our vendor page.

More Info In Reminder Summaries

We just deployed an update that builds a little more on the email redesign we rolled out a couple weeks ago.  The Assignment Reminder Notification Summary email (sent for teams with this setting enabled) now contains the assignment status at the time the reminder is sent.  Check out the sample below.

If you’d like to learn how to enable these super helpful reminders (and the team leader summaries), watch the short video at the bottom of this blog.

 

Assignment Reminder Summary

 

 

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