Update v5.4.0 Text Notifications, Location Management, and SongSelect Integration Improvements

This morning, worshipplanning.com was updated to version 5.4.0, and we wanted to share some of the exciting details.

Text Notifications
worshipplanning.com has offered SMS text notifications for several years (you can learn more about how it works here), but now team leaders and account admins can enable SMS Text messaging on behalf of users.  Before this update, only the end user could enable text notifications by logging into their own WP account.  The was done to reduce the risk of people being unexpectedly charged for text messages.  Now that “unlimited” texts is much more popular, and it is easy for recipients to stop messages, we feel the benefits outweigh the risks.

User SMS Settings

When an appropriately-privileged planner adds or edits a user, they will be able to indicate which number(s) support text messaging by using the corresponding checkbox.  Once checked, and the country is selected, a new communication method will be set up for the user without any validation being required.

Also, any SMS text recipient can stop all text messages from WP by replying “STOP” to any message (and restart the flow of messages by  replying “START” to any message from WP).

SongSelect™ Integration Improvement
Like text notifications, SongSelect integration has been part of worshipplanning.com for a number of years.  The integration has been per planner, meaning that if Jim Planner and Jill Planner both wanted to use the SongSelect integration in WP, they had to each authorize that integration.

The update we rolled out with version 5.4.0 adds a “church level” integration, meaning that church account admins now have the option to authorize an integration for use by all planners.  Technically only security level 1 (Worship Editors) and up could use the church-level SongSelect integration, since security level 0 users (Ministry Planners) can’t edit the worship flow or song library.

If both a church and an individual are integrated, WP will use the individual’s integration.  This allows churches to track specific usage (on the SongSelect side) for individual SongSelect accounts.

SongSelect

More Location Settings
Also included in this update is greater management over your locations.  To start with, we’ve added a new “Locations Management” screen where admins can centrally add, delete and rename the various locations used by your church.

Next, we add “locations” as an attribute setting to your teams.  Perhaps you have a different worship team for each location.  You no longer have to shoehorn the name the location into the team name field, like “Worship Team – Downtown Campus”.

locations

And we’ve added a location filter on the team management page so that you can easily hide teams not at a specific location. By the the way, the location filter setting is remembered as you move about the site.  Finally, the People Scheduling page had its location filter upgraded in the following ways:

  1. Your filter setting will also show/hide teams based on their location settings, making it easier to figure out which teams are appropriate to schedule for that location.
  2. You can now filter by more than one location.  Perhaps you want to see the worship team schedule for this weekend, across two or three locations, at once.  Now you can.

We hope you find these updates useful in making your planning process simpler.  Our team continues to work on updates frequently asked for by customers.  And, as always, your feedback is welcome.

New Partnership with Church CO+OP

Church CO+OP Logo

We are thrilled to announce a new partnership with Church CO+OP (http://churchco-op.org), a Texas-based non-profit whose mission is to “connect churches and non-profit ministries with reputable vendors and resources to save time and money on products, services, and education.”

As an approved vendor, worshipplanning.com provides a discount on all subscription plans to the 2000+ members of the CO+OP.  Be sure to check out our vendor page.

Free Song: “We Believe” by Travis Ryan

Travis PR Photo

We’re excited to offer you a free song for the next 7 days, in partnership with WeAreWorship.com!

This version of the popular song, “We Believe”, is a live recording from one of the writers of the song, Travis Ryan.

CLICK HERE to download the MP3 and the chord chart for FREE! (Oh no!  This offer has expired, but we’ll be offering another free song soon.  Subscribe to our blog if you don’t already.)

 

More Info In Reminder Summaries

We just deployed an update that builds a little more on the email redesign we rolled out a couple weeks ago.  The Assignment Reminder Notification Summary email (sent for teams with this setting enabled) now contains the assignment status at the time the reminder is sent.  Check out the sample below.

If you’d like to learn how to enable these super helpful reminders (and the team leader summaries), watch the short video at the bottom of this blog.

 

Assignment Reminder Summary

 

 

Email Redesign

You and your team members might noticed something a little different next time you receive an email notification fromworshipplanning.com.  This morning, we implemented a new design with the following benefits:

  • easier to read (simplier, more modern design)
  • lighter in payload
  • looks great on mobile and desktop email programs
  • more touch-friendly buttons and links

Additionally, if your church is a member of an organization that has partnered with worshipplanning.com, you’ll see the partnership logos in the banner section.

Here is an an example of the new look.  We welcome any feedback you have.

Schedule Assignment Email

What to Do When You Mess Up

What-to-Do-When-You-Mess-Up

I hate messing up. In fact, as a recovering perfectionist, I can honestly tell you I used to be terrified of it. But, as I’ve grown as a leader, I’ve realized that the scariest thing isn’t making a mistake, it’s NOT making one.

Because if I’m not failing, then I’m not taking enough risks. I’m not being as productive or effective as I could be as a leader. If my main goal is just to avoid any error in my ventures, conversations, and leadership decisions, then I’m playing it way too safe. Messing up actually isn’t a plague to be avoided; it’s a regular part of being a growing leader.

If you examine the biography of any great spiritual leader, there will be plenty of mistakes in it: premature commitments, short-sighted calls, and immature mindsets – yet they were still inspiring and influencing their people for God’s Kingdom.

When you look into these stories even closer you’ll find that HOW THEY RESPOND to these mistakes and mishaps is the factor that makes the difference. Winston Churchill says, “Success is jumping from failure to failure without any loss of enthusiasm.” And Rick Warren reminds us, “Failure isn’t a character quality. It’s just an event. How you respond to failure is your character.”

So, what’s your strategy for failing forward? How will you use the moments you discover you’ve let yourself down to ultimately build yourself up? Here are three tips to ensure that you make the most of your mistakes, and let them help shape you into an incredible leader.

1. Admit it 

Leaders that can admit when they’ve been wrong about something inspire a culture of honesty and true humility. Often, the people you’re leading know it anyway, so cease the opportunity to acknowledge it and show them a good example of purposefully and publicly altering your course now that you have more data about what works – and what doesn’t.

What would happen if you just came out and said it in your next team meeting? My guess is, it may feel more liberating and respectable than you may have guessed, and you’ll be providing people with a chance to show you grace, to relate, and to see you as a “flawed protagonist” as they say in screenwriting. They’re more like-able than the perfect ones.

If there’s anything you can apologize for, do it. Even saying, “I apologize for my part in this” or “my ignorance of the situation” goes a long way! It’s a mature and respectable approach.

Side-note: This blog is more about mishaps and “green” decisions in ministry than big moral failures or secret sins. If you have a continual major struggle or have failed in a big way on the moral front, some more fitting advice for your situation can be found by seeking wise Christian counsel from a trusted leader or friend and with their help, beginning a more intensive healing journey than the scope of this article covers. Whatever you do – don’t keep covering it up.

2.  Make the necessary adjustments and try again

Take serious note of what you’ve learned from this event. There is helpful data for the future in this experience! Journal it, discuss it, read up on it, and remember it. Then, apply your learning to your next attempt! You have way higher chances of succeeding now.

If you took the wrong approach in a conversation, take that information to heart and plan your improved approach for next time.

If you started a worship night with your ministry team, and no one came after the third one, dig in and figure out why! Adjust the time, frequency, location, people involved, people leading, format, duration, and anything else that could help, and then re-launch.

That’s what the best leaders do when they mess up.

3. Learn to love the process

There is much to thank God for in the aftermath of mistakes. Process and growth are beautiful things, found all over creation, and it’s time we learn as leaders to enjoy the ride.

Don’t be embarrassed that you didn’t walk in to your leadership role already knowing everything. Let the people around you in on your story – use their feedback to fuel your development as a leader and influencer.

I love this little saying in James 4: “But He gives us more grace.” We do dumb stuff sometimes, but God’s power is available to us. That’s the reason we can persevere, learn, grow, and even thrive after messing something up.

Don’t be discouraged by a silly decision, hiccup, or mishap. Be encouraged that you’re now that much closer to your goal.

Andrea Hamilton Binley
Worship Director at Inland Hills Church and Songwriter at HopefulPop.com

Free Song: “There Is A Name” by Covenant Worship

Covenant Worship_Take Heart_CVR

For the next 7 days only, you can download “There Is A Name” from the new Covenant Worship live album, TAKE HEART!

“Recorded last fall at Covenant’s annual worship arts conference, TAKE HEART features worship pastors David and Nicole Binion and team members including Joshua DuFrene and Colin Edge. The four co-wrote the songs featured on TAKE HEART, as well as those on Covenant’s previous albums, Kingdom and Standing.”

(Expired on Wednesday, March 23rd)

5 Tools to Make Your Church Volunteers’ Lives Easier

If you’re like most churches, volunteers are a vital part of the various ministries that take place in the church. And, if you’re like most church leaders, you highly value your volunteers and want to make it as easy as possible for people in your church to volunteer. Here are 5 different tools that will make your church volunteers’ lives easier:

1. Worship Workshop in A Box from Paul Baloche – Here’s a great resource to help train your worship team! Paul Baloche and his band provide top-notch training for everything from music theory to singing to drumming.

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2. Canva – Most churches don’t have a graphic designer on staff, so this is a fantastic tool to help your volunteer graphic designers! They not only provide tutorials for beginners, so anyone can learn to design graphics, but they also provide a way to easily create beautiful presentations and documents. All for FREE!

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3. Proclaim – Here’s one for your media team! This church presentation software makes it very easy for your volunteer media team to collaborate on the Sunday media slides from anywhere. It all syncs in the cloud. The software also lets you record the sermon and make it available to the world right after service.

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4. Buffer – This one is a great find for your social media volunteers! It’s an app that allows you to easily schedule posts on Twitter, Facebook, Pinterest, LinkedIn, and Google+. Your volunteers can add posts to the queue for the whole week, in one sitting.

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5. WorshipPlanning.com – And, of course, this is our favorite tool for church volunteers! (We might be a little biased.) It helps you plan your service with easy-to-use tools that build worship flows, schedule team members, fine tune details on musical selections from your personalized songs library, attach pertinent files, and maintain communication via your preferred channel. You can relax with WorshipPlanning.com because everyone is on the same page!

-Mark Logan

Skip ahead with these bookmarks: